policies

Code of Conduct

• Absolutely no food, including chewing gum, is to be brought inside the training centre.
• Before class begins, make sure you are hydrated and have used the toilet. Please bring a drink bottle, as the instructor will allow you to have a drink break when it is necessary.
• If you suffer from medical conditions or any injuries, make sure the Instructor is made aware of this before class begins so they can follow any required procedures.
• For the safety of the students, all jewellery must be removed before training. This includes, but is not limited to, earrings, rings, necklaces, facial / body piercings and watches/fitbits.
• As a student of the Australian school of Taekwon-Do, the behaviour you exhibit in and outside the training centre will reflect not only on yourself but also on your fellow students and Instructor.
• You must always wear your uniform to training.
• Parents or guardians of students are NOT to sit in and watch the classes, you are welcome to wait in the halls foyer or outside room. It is the instructor’s job to focus on the students and this is only done effectively by eliminating all distractions. Parents and Guardians are invited to watch for the first two free weeks only unless arranged with the Instructor to view more classes.

Parent Code of Conduct

As a parent or guardian of a student or participant at Australian School of Taekwon-Do, or at any associated activity or event where the School is represented, you must meet the following requirements in regard to your conduct.

• Respect the rights, dignity and worth of others.
• Remember that your child participates in sport for their own enjoyment, not yours.
• Focus on your child’s efforts and performance, rather than winning or losing.
• Never ridicule or yell at your child or other children for making mistakes or losing a competition.
• Show appreciation for good performances and skilful plays by all participants (including opposing competitors).
• Demonstrate a high degree of individual responsibility especially when dealing with or in the vicinity of persons under 18 years of age, as your words and actions are an example.
• Respect officials’ decisions and teach your children to do likewise.
• Do not physically or verbally abuse or harass anyone associated with the sport (student, coach, referee, administrators, and so forth).
• Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural background or religion.
• Be a positive role model.
• Understand that the repercussions of breaching this code of behaviour may be suspension or removal from Australian School of Taekwon-Do.

Child Safety Policy

All children who are a part of Australian School of Taekwon-Do have a right to feel and be safe, be happy and have a voice. The welfare of the children in our care will always be our first priority and Australian School of Taekwon-Do has a zero tolerance to child abuse. Australian School of Taekwon-Do aims to create a child safe and child friendly environment where children feel safe and have fun and all activities are always carried out in the best interests of the children. Australian School of Taekwon-Do encourages children to express their views about their safety. We listen to their suggestions, especially on matters that directly affect them. We actively encourage all children who train or are involved at Australian School of Taekwon-Do to ‘have a say’ about things that are important to them. We teach children about what they can do if they feel unsafe. We listen to and act on any concerns children, or their parents, raise with us.

All Australian School of Taekwon-Do staff and volunteers are responsible for promoting the safety and wellbeing of children and young people by:

• Adhering to our Child Safe Policy, this Code of Conduct and all other policies as detailed in the Australian School of Taekwon-Do staff information booklet.
• Taking all reasonable steps to protect children from abuse.
• Treating everyone with respect, including listening to and valuing their ideas and opinions.
• Welcoming all children and their families and carers; by being inclusive.
• Respecting cultural, religious and political differences and acting in a culturally sensitive way, particularly when interacting with children who are Aboriginal or otherwise culturally or linguistically diverse and those with a disability.
• Modelling appropriate adult behaviour.
• Listening to children and responding to them appropriately.
• Reporting and acting on any breaches of this Code of Conduct, complaints or concerns appropriately treating them seriously, with respect and in a timely manner.
• Complying with our guidelines on physical contact with children.
• Working with children in an open and transparent way – other adults should always know about the work you are doing with children.
• Respecting the privacy of children and their families, and only disclosing information to people who have a need to know.

Pregnant Athlete Policy

The aim of this policy is to reduce the risk of injury to the pregnant student whilst at training or any event held by Australian School of Taekwon-Do.

The main risks to the pregnant student are:

• direct trauma to the abdomen;
• joint back injury due to increased ligament laxity;
• overheating; and
• dehydration.

This policy encompasses:

• support and guidance to the pregnant student; and
• direction for Australian School of Taekwon-Do Instructors in assisting the pregnant student.

Instructors, officials, and students associated with the Australian School of Taekwon-Do, are responsible for understanding, implementing and following this policy.

The pregnant student must:

• obtain expert medical advice, and obtain a clear understanding of the risks, particularly in regard with your involvement in martial arts;

Before making the decision about whether to continue to participate;

• obtain medical certificate from your doctor stating that “you are able to continue in the sport”;
• advise your Instructors of your pregnancy;
• regularly review the training program with your medical adviser; and
• consider your insurance cover to ensure that it is adequate and relevant;

Should the pregnant student decide to continue in the sport she must at all time:

• use common sense and not take unnecessary risks;
• take into account her changes in physical condition;
• not increase the intensity of training; always work at less than 75 per cent of her maximum heart rate; and watch for warning signs, such as bleeding or abdominal pain, and see a doctor immediately if these occur.

The Instructor must:

• support the pregnant athlete who has decided to continue;
• sight the medical certificate from her doctor stating “that she is able to continue in sport”; advise all other assisting Instructors for that session;
• Modify the program where necessary to: avoid unnecessary risks; take into account the changes in her physical condition; have her work at less than 75 per cent of maximum heart rate; and allow more frequent drinks during class.

Should the Instructor become concerned about the student’s well-being, the Instructor must raise this concern with the student with the view as to whether participation continues. The Instructor must avoid giving advice where not qualified to give.

Blood, Fluids & Infectious Diseases Policies

The aim of this policy is to decrease the exposure risk to blood-borne and body fluid pathogens whilst at training/competing/grading at events organised by Australian School of Taekwon-Do. Instructors, officials, and athletes associated with the Australian School of Taekwon-Do, are responsible for understanding and implementing and follow this policy.

The following guidelines must be implemented at the dojo/competition/grading area:

• When the instructor is advised or witnesses a student with a bleed, the instructor will direct that student to leave the dojo mat immediately, if not already done, to seek medical attention.
• The student’s injury/wound must be treated (no further bleeding) with the affected area completely and securely covered and only return to the mat on advice from the treating qualified instructor.
• The treating qualified instructor must record the first aid treatment given in a record book or complete an incident form.
• If there is any blood on the Gi, or protective equipment the competitor must change the blooded item immediately. (It is the responsibility of the athlete to ensure they have a replacement Gi and protective equipment.) Under no circumstances should an athlete be allowed on the mat with wet or dry blood stains on their Gi or any protective equipment.
• Blood or body fluids spilt on the mat or immediate surrounding area must be treated with a bleach and detergent solution (2) as outlined in procedures given as detailed in (a) below, Attending to Blood or Body Fluids on Mat or Immediate Area.
• A ‘Blood Kit’ is provided at each dojo reception/first aid area. Blood kits should also be available at any external event run by Australian School of Taekwon-Do. The Blood Kit should be used only for the purpose of dealing with spilt blood and or body fluid on the mat and or immediate surrounding area.

Infectious Diseases Policy

The aim of this policy is to decrease the risk of exposure to infectious disease whilst at Dojo or event run by Australian School of Taekwon-Do.

A number of blood-borne infectious diseases can be transmitted during body contact1and collision sports. The more serious include Viral Hepatitis and HIV (AIDS) infection. It is important to remember that the more common diseases, such as the “common cold”, flu and herpes simplex may be spread during body contact sports.

Instructors

• Instructors must report all open cuts and abrasions immediately for first aid attention.
• It is recommended that those who officiate in competitions should consider being vaccinated against Hepatitis B.
• All contaminated uniforms and protective equipment must be replaced prior to the athlete being allowed to resume.
• If bleeding cannot be controlled and the wound securely covered, the athlete must not continue.
• However, if bleeding should recur, the above procedures must be repeated.

Athletes/Students

• It is every athlete’s responsibility to maintain strict personal hygiene at all times, in all activities on and off the mat.
• It is recommended that all athletes involved in martial arts, and playing under adult rules consider being vaccinated against Hepatitis B.
• All participants with prior evidence of these infections are strongly advised to obtain confidential advice and clearance from a doctor prior to training/competition/grading.

Clubs

• It is the responsibility of the Senior Instructor on duty to ensure that the change rooms (including female/male amenities) are clean and tidy. Particular attention should be paid to hand-basins and toilets. Adequate soap, paper hand towels, brooms, waste disposal bins and disinfectants must be available at all times.
• The practice of spitting must NOT be permitted.
• All uniforms, protective equipment or any other equipment and surfaces contaminated by blood must be treated as potentially infectious. Such items must be removed and placed in an appropriate container specific for this purpose which is the responsibility of the athlete.
• Contaminated equipment and surfaces must be cleaned immediately as outlined in Blood Rule and Body Fluids Policy.

Privacy Policy

The Australian School of Taekwon-Do is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.  We have recognised the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The APPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.

What is Personal Information and why do we collect it?

Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include names, addresses, email addresses and phone numbers. This Personal Information is obtained in many ways including interviews, membership registrations, correspondence, by telephone, by email, via our website www.kalgoorliekarate.com.au, via Facebook enquires. We collect your Personal Information for the primary purpose of providing our services to you, and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing at info@astkd.com.au

Sensitive Information

Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.

Sensitive information will be used by us only:

• For the primary purpose for which it was obtained; and
• With your consent; or where required or authorised by law.

Third Parties

Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances, we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.

Disclosure of Personal Information

Your Personal Information may be disclosed in a number of circumstances including the following:

• Third parties where you consent to the use or disclosure; and
• Where required or authorised by law.

Security of Personal Information

Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification or disclosure. When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of seven (7) years.

Access to your Personal Information

You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing at info@astkd.com.au. In order to protect your Personal Information, we may require identification from you before releasing the requested information.

Maintaining the Quality of your Personal Information

It is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records. 

Policy Updates

This Policy may change from time to time and is available on our website.

Privacy Policy Complaints and Enquiries

If you have any queries or complaints about our Privacy Policy please contact us at info@astkd.com.au